Who We Are
Reward Technology Limited (trading as “Unifi.id”), incorporated provide Solutions with Services and is registered in England and Wales with company number 08485252, it has its registered office address at 22-24 Harborough Road, Northampton, NN2 7AZ, United Kingdom and correspondence address is Level39, One Canada Square, Canary Wharf, London E14 5AB, United Kingdom.
Data We Collect as Controllers
When you engage with us as a Client or Prospective Client or Supplier or Partner for information about us, our services, and or access/interact with our service(s) or Website(s), we may collect Personal Data.
As part of our business relationship, Clients must provide us with Personal Data necessary to establish and maintain our relationship. Otherwise, Unifi.id will not be able to provide our services.
Unifi.id may electronically store some or all of the following personally identifiable information about you:
Data We Collect as Processors
As well as collecting Data on our own behalf, other times we may process Personally Identifiable Information on behalf of the Client making use of our Services. This is an important distinction for EU data protection law purposes.
As a Client’s representatives, contractor, customer, guest, student or other end-users (collectively referred to as “End Users”) Unifi.id may electronically store some or all of the following personally identifiable information about you:
Clients have full control of what data is inputted and stored and can choose whether these data are shared with the End Users. The Client can also edit/delete or request deletion of these data.
Unifi.id only accesses personally identifiable data stored in the system about End Users when authorised, requested or otherwise necessitated by a Client, in order to support queries, to investigate a particular request, to monitor performance, to ensure satisfactory operations of the services, or to diagnose, troubleshoot or otherwise fix issues.
How We Collect Personal Data
We collect Personal Data from you at several different points, including but not limited to the following:
Processing of Personal Data
The legal basis and purposes for processing of your Personal Data are as follows:
We will Process data that is necessary to: a) perform our contractual relationship between our Client and us as a service provider; and or b) perform our services to you as an End-User, on the legal basis of Art. 6 para. 1 lit. b of the GDPR.
We may also process Data when creating and managing a Client account, providing technical support and generally handling the contractual relationship, pricing and transaction processing, communication in relation to our business relationship, as well as providing evaluations of our systems’ data to the Client.
If you provide Personal Data for a particular purpose, we may use the Personal Data in connection with the purpose for which it was provided. For instance, if you contact us by e-mail, we will use the Personal Data you provide to answer your question or resolve your query and will respond to the email address from which the contact came.
Storage of Personal Data
Unifi.id uses appropriate technical and organizational security measures to protect Personal Data both online and offline from unauthorized use, loss, alteration or destruction. We use industry-standard physical and procedural security measures to protect information from the point of collection to the point of destruction. This includes but is not limited to: encryption, firewalls, access controls, policies and other procedures to protect information from unauthorized access
The Personal Data we collect is stored on Company owned or authorised computers, or on cloud computing servers that are located within the European Economic Area (“EEA”). Only these systems will be used for storing Personal Data, while Unifi.id will remain the Controller. Unifi.id will only select cloud computing providers who will guarantee their compliance with relevant EU legislation for the protection of data.
Provision of Personal Data
Where we need to collect Personal Data by law, or under the terms of a contract we have with a Client (such as when our software or services are purchased) and that necessary data is not provided when requested, we may not be able to perform the contract we have or are trying to enter into (for example, to provide you with the products required). In this case, we may have to cancel or suspend the provision of the products or service, or they may continue to be provided but may not fulfil the requirements until such data are added, but we will notify you if this is the case at the time.
Information Shared with Third Parties
When we share your information, we want you to know that we only do so in accordance with our legal data protection and privacy obligations. We will never sell Personal Data.
The individuals that may have access to Personal Data will be those that have committed themselves to confidentiality and required access to the data in order to carry out their respective task in relation to our service.
We may disclose Personal Data to third parties on other lawful grounds, including:
How Long We Keep Personal Data
Unifi.id will only keep the Personal Data we collect about you or our Clients’ End Users for as long as required for the purposes set out above or as required to comply with any legal obligations to which we are subject. This will involve us regularly reviewing our files to check that information is accurate, up-to-date and still required.
With regard to processing Your Personal Data, You have the following rights free of charge:
Unifi.id as a Data Controller & Data Processor
If you directly engage with Unifi.id or its services, including but not limited to representing a current or prospective Client or by using Unifi.id Website(s), Unifi.id will be the Data Controller in respect to the Personal Data that you provide. We will also be a Data Controller of the Personal Data that we have obtained about the direct use of the Unifi.id software. We may use this to conduct research and analysis to help better understand and serve our Clients and End Users.
As an End-User we collect and process your Personal Data on behalf of a Client. In these circumstances, Unifi.id is acting as a Data Processor and our Client remains the Data Controller.
If we are involved in a reorganisation, merger, acquisition or sale of our assets, Personally Identifiable information may be transferred as part of that event. We will notify you of any such event and outline your choices.
Review of this Policy
This Policy is regularly reviewed and you will be notified if there are any changes made to this policy. Last reviewed 2019-02-14.